Job Requirements
Title Administration Associate (UNDP)
Role Administrative Associate works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery.
Category Other
Location Yaounde
Company cameroonjobs, Vacancies [ - - ] ( Posted on 04/12/2019, 06:07:06 PM)
Experience 5 to 7 Years
Educational Qualification High School or Equivalent (12th, Intermediate, Jr College)
Skills Experience
Salary - -
Career Level Mid Career (2+ years of experience)
Job Type Temporary/Contract/Project
Job Status Full Time
 
Description
The Administrative Associate works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery.


Duties and Responsibilities

1. Ensures implementation of operational strategies, focusing on achievement of the following results:

Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
Support to the CO administrative business processes mapping and elaboration of the internal standard operating procedures (SOPs).
Preparation of administrative team results-oriented workplans.
Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management.


2. Ensures effective and efficient provision of administrative support services, focusing on achievement of the following results:

Coordination and supervision of support staff engaged in the fields of registry, general services, telephone operator/receptionist, etc.
Coordination and supervision of shipments and customs clearance, travel, events management, administrative surveys, transportation services and insurance, space management, procurement of supplies.
Presentation of thoroughly researched information for planning of financial resources for administrative services
Support with protocol matters, registration of staff, coordination with local authorities, on space and other administrative matters.
Submission of information on administrative services provided for cost-recovery bills
3. Provides support to proper supply and assets management, focusing on achievement of the following result:

Coordination of assets management in the CO, timely preparation and submission of periodic inventory reports, coordination of physical verification of inventory items.
Coordination of the provision of reliable and quality office supplies


4. Ensures effective administrative and financial control in the office, focusing on achievement of the following results:

Implementation of the control mechanism for administrative services, maintenance of administrative control records such as commitments and expenditures.
Review, research, verification and reconciliation of a variety of data and reports ensuring accuracy and conformance with administrative rules and regulations; creation of vendor set-up information in Atlas;
Review of data integrity in the database, control programme; analysis of results and initiation of corrective actions when necessary.
Proper inventory control; supervision of proper issuance of inventory items and supplies.
Review of travel authorizations, documentation, payments
Assistance in the preparation of budget, audit and other reports.
Provision of researched information, reports for audit exercises.
Coordination and supervision of support staff engaged in the fields of registry, general services, telephone operator/receptionist,


5. Ensures proper common services focusing on achievement of the following results:

Maintenance of common services to ensure integrated activities on common services and implementation of the UN reform.

Proper planning and tracking of common services budget and of Agencies contributions to the common services account.etc.

Coordination and supervision of shipments and customs clearance,



6. Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

Organization of training for the operations/projects staff on administration.
Briefing to staff members on general administrative matters; provision of advice and administrative support.
Sound contributions to knowledge networks and communities of practice.travel, events management, administrative surveys, transportation services and insurance, space management, procurement of supplies.
Presentation of thoroughly researched information for planning of financial resources for administrative services
Support with protocol matters, registration of staff, coordination with local authorities, on space and other administrative matters.
Submission of information on administrative services provided for cost-recovery bills

Competencies

Functional Competencies:



Building Strategic Partnerships



Level 1.1: Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives
Maintains databases of donor information


Promoting Organizational Learning and Knowledge Sharing



Level 1.1: Basic research and analysis

Researches best practices and poses new, more effective ways of doing things
Documents innovative strategies and new approaches
Identifies and communicates opportunities to promote learning and knowledge sharing

Interested candidates should apply via the website, https://jobs.partneragencies.net
 
 
 
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