Job Requirements
Title Executive Assistant (Plan International)
Role organize her work as she feels convenient and execute her duties while ensuring effective accountability to the supervisor. She manages all situations in compliances with procedures/rules in force
Category General Admin
Location Yaounde
Company cameroonjobs, Vacancies [ - - ] ( Posted on 01/09/2019, 10:02:25 PM)
Experience 2 to 5 Years
Educational Qualification Associates Degree
Skills Experience
Salary - -
Career Level Mid Career (2+ years of experience)
Job Type Permanent
Job Status Full Time
 
Description
Dimensions of Role:



The Executive Assistant EA can organize her work as she feels convenient and execute her duties while ensuring effective accountability to the supervisor. She manages all situations in compliances with procedures/rules in force but requests advise from the supervisor for all situations where clear solutions are not set.

The EA does not manage directly a team but she is expected to build and maintain strong working relationships with staff in other departments and Plan offices.

The EA holds not autonomy for expenses

Executive Team Administration
Prepare and monitor budgets for CD’s running costs in office house;
Ensure that services requested in CD’s office/house are provided;
Follow-up on deliverable from CMT members or other colleagues as may be requested by the Country Director;
Plan and update annual schedule for CMT meetings;
Coordinate and attend management team meetings and events, namely CMT and E-CMT meeting Take notes, prepare minutes and update decision follow-up table, ensuring that relevant team members produce regular updates;
Collect, compile and share staff travel data with the Insurance department in IH and inclusion in CMR quarterly reports;
Compile and share with the RO, information on visits of NO/IH/Sponsors/Media Crew in the country and travel of staff out of the region;


ØManagement of international visits/meetings/events coordination and follow-up
Plan and coordinate all in country visits of guests, ensuring appropriate logistic and notification to officials/administrative for appointments as convenient;
Manage and coordinate regional or international meetings/events to be held in Cameroon, in collaboration with the CO administration and the meeting or event’s focal point;
Support internal communication, learning process and good practices sharing;
Compile and share planning of events on a monthly basis


Dealing with Problems:

Arrange and coordinate different management and program meetings. The core management team and the extended management team deal with a broad range of issues. Ensuring that management decisions/recommendations are accurately captured require familiarity and interest in the variety of issues of management concern, besides the ability to review and consolidate large amount of information into succinct briefing papers and notes, to identify problems and recommend solutions to management;


Manage conflicting priorities. The Executive Assistant will be a shared resource for the executive team (core CMT) and the management teams (E-CMT) and should be able to manage the demands of these teams. He/she should be willing to be stretched beyond his or her comfort zone to assume new responsibilities;


Create and maintain complex relationships. One of the challenges of the Executive Assistant will be his/her ability to earn and deserve trust of senior managers/teams and build strong professional relationships with technical advisors and the country program team as a whole.

For more information about role and to apply, please go to,https://jobs.plan-international.org/job/Yaounde-Executive-Assistant-CE/509380001/
 
 
 
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