• Required No. of Employee's : 1
  • Salary : 0.00
  • Duration of Employment : 12 Months with possible extension
  • Prefered Sex : Male/Female
  • Sector of Vacancy : ACCOUNTANCY, FINANCE

Qualification/Work Experience :

  • Required Skills and Experience Education: Masters/certification in Administration and finance management or equivalent. A university degree in Business or Public Administration or related area with an additional 2 years of relevant experience may be accepted in lieu of the advanced university degree Experience: Up to two years of relevant experience in administration, Finance or programme support service. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems (Umoja) is desirable. Language Requirements: Fluency in English and French

Job Description:

  • Background Under the overall guidance of the Regional Representative and supervision of the Units Coordinator, the National Administrative and Finance Officer provides the overall administration and execution of inter-related operational and logistical activities at CARO and for the other countries under CARO mandate, ensuring high quality and accuracy of work. The Administrative and Finance Officer promotes a client, quality and results-oriented approach, is responsible for effective and transparent utilization of financial resources and integrity of financial services, and ensures effective delivery of a wide range of administrative and human resources services in compliance with the applicable rules and procedures. He/she analyzes and interprets the financial and administrative rules and regulations and provides solutions to a wide spectrum of complex financial administrative issues. The National Administrative and Finance Officer works in close collaboration with HQ in Geneva as well as the Operations and programme staff and UNDP of other countries under CARO mandate. He/she works in collaboration with other UN agencies staff to exchange information and ensure consistent service delivery. Duties and Responsibilities Summary of Key Functions : Implementation of operational strategies Provision of effective and efficient administrative and financial support services Support to supply and assets management Effective administrative and financial control in the office Proper common services Support to knowledge building and knowledge sharing 1. Ensures implementation of operational strategies, focusing on achievement of the following results: Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies. Support to the CARO administrative business processes mapping. Preparation of administrative team results-oriented work plans. Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management. Projects’ budget management Oversight of CARO expenditures. 2. Ensures effective and efficient provision of administrative support services, focusing on achievement of the following results: Coordination and supervision of administrative and finance support staff Coordination and supervision of shipments and customs clearance, travel, events management, administrative surveys, transportation services and insurance, space management, procurement of supplies. Presentation of thoroughly researched information for planning of financial resources for administrative services Support the programme cost planning Support with protocol matters, registration of staff, coordination with local authorities, on space and other administrative matters. 3. Provides support to proper supply and assets management, focusing on achievement of the following result: Coordination of assets management in the office, timely preparation and submission of periodic inventory reports, coordination of physical verification of inventory items. Coordination of the provision of reliable and quality office supplies 4. Ensures effective administrative and financial control in the office, focusing on achievement of the following results: Maintenance of administrative records such as commitments and expenditures. Review, research, verification and reconciliation of a variety of data and reports ensuring accuracy and conformance with administrative rules and regulations; creation of vendor set-up information in UMOJA Proper inventory control; supervision of proper issuance of inventory items and supplies. Review of travel authorizations, documentation, payments Assistance in the preparation of budget, audit and other reports. Provision of researched information, reports for audit exercises. 5. Ensures proper common services focusing on achievement of the following results: Maintenance of common services to ensure integrated activities on common services and implementation of the UN reform. Proper planning of common services budget and payment. 6. Support knowledge building and knowledge sharing in CARO, focusing on achievement of the following results: Organization of training for the operations/projects staff on administration. Briefing to staff members on general administrative matters; provision of advice and administrative support. Sound contributions to knowledge networks and communities of practice in collaboration with the other UN agencies. Impact of Results The key results have an impact on the efficiency of the unit. Accurate analysis and presentation of information strengthens the capacity of the office and promotes the image of OHCHR as an effective contributor to the development of the country, facilitates subsequent action by a supervisor. Incumbent’s own initiative is decisive in results of work and timely finalization. Competencies Competencies and Critical Success Factors Functional Competencies: Promoting Organizational Learning and Knowledge Sharing Level 1.1: Basic research and analysis Researches best practices and poses new, more effective ways of doing things Documents innovative strategies and new approaches Identifies and communicates opportunities to promote learning and knowledge sharing Job Knowledge/Technical Expertise Level 1.1: Fundamental knowledge of processes, methods and procedures Understands the main processes and methods of work regarding to the position Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks Identifies new and better approaches to work processes and incorporates same in own work Strives to keep job knowledge up-to-date through self-directed study and other means of learning Demonstrates good knowledge of information technology and applies it in work assignments Promoting Organizational Change and Development Level 1.1: Presentation of information on best practices in organizational change Documents ‘best practices’ in organizational change and development within and outside the UN system Demonstrates ability to identify problems and proposes solutions Client Orientation Level 1.1: Maintains effective client relationships Reports to internal and external clients in a timely and appropriate fashion Organizes and prioritizes work schedule to meet client needs and deadlines Establishes, builds and sustains effective relationships within the work unit and with internal and external clients Responds to client needs promptly Promoting Accountability and Results-Based Management Level 1.1: Gathering and disseminating information Gathers and disseminates information on best practice in accountability and results-based management systems Prepares timely inputs to reports Maintains databases Core Competencies: Demonstrating/safeguarding ethics and integrity Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. Informed and transparent decision making Interested candidates should apply via the website, https://jobs.partneragencies.net


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