Job Details

Date Posted : Apr 17, 2020
Compound Manager (WFP) Bamenda/Buea
  • Required No. of Employee's : 1
  • Salary : 0.00
  • Duration of Employment : 12 Months
  • Prefered Sex : Male/Female
  • Sector of Vacancy : PROJECT MANAGEMENT

Qualification/Work Experience :

  • Educational Requirements & Essential Experience: Completion of secondary school; Advanced university degree (Masters or equivalent) in Administration, Finance, Accounting, Management, Economics or others in the relevant field. A minimum of two (02) years of relevant professional experience in the areas of management, administration, accounting, finance, management, economics is required nationally or internationally for applicants with university degree. One (1) year of relevant professional experience in the areas of management, administration, accounting, finance is required nationally or internationally for applicants with advanced university degree (Masters or equivalent). NB/ Experience in a development agency, a private organization or an international organization in the management of a building would be an advantage. Work experience in emergency duty station is an asset. Experience in the use of computer tools and MS Office (Word, Excel, etc.), experience in computerized management system. Working Languages: Perfect knowledge of English, spoken and written. Knowledge of functional French would be an important asset.

Job Description:

  • WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. JOB PURPOSE: United Nations Agencies in Cameroon have an Office in Buea/Bamenda and have decided to carry out their operations while sharing a common building. For this purpose, they have signed an MoU setting the conditions for sharing space and rental charges. In order to coordinate and manage the operational and administrative aspects related to the implementation of programs and activities, and the functioning of the common premises, the Agencies have agreed to recruit an Assistant Administrative Officer & Compound Manager (AAOCM). Under the Administrative supervision of Head of Field Office Buea/Bamenda and the Technical supervision of the WFP Head of Finance and Administrative Officer-AFO, the Assistant Administrative Officer & Compound Manager (AAOCM) will be responsible for the administrative management of United Nations operations in Buea/Bamenda. He / she must work in line with the MoU governing the agreement between participating Agencies; prepare long-term contracts for equipment maintenance, maintenance and cleaning of premises, building maintenance, security guard and relevant recommendations to improve services. He / she will be in constant contact with all Agencies residing in the building to meet their administrative assistance needs for their field operations and will liaise with the lessor whenever needed. He / she is responsible for ensuring that the operations of the common building complies with the minimum security requirements prescribed by UNDSS and the Agency security team. He / she facilitates the work of the management committee of the common building. KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority): Under direct supervision of Head of Field Office, the Compound Manager will among other tasks perform the following activities: 1. Staff supervision below: Responsible for registry: ensure receipt, registration and distribution of incoming mail; Switchboard operators: ensure satisfactory performance and manage their presence; Cleaners of the common building: ensure a satisfactory performance of their work and manage their presence; Common building security officers: ensure satisfactory performance of their work and manage their presence. IT Assistant: ensure satisfactory performance of their work and manage their presence. Radio Operators: ensure satisfactory performance of their work and manage their presence. External services : Utilities: Arrange to coordinate the work of service providers in plumbing, electricity, etc. Ensure that the above services are of satisfactory quality and certify the accuracy of the related invoices ; Maintenance: provide daily maintenance of the air conditioning, electricity, water and any repairs in consultation with the lessor; Equipment: Ensure the functioning of equipment in common areas, such as: conference room equipment, CCTVs, fire extinguishers, automatic doors, etc. Coordinate and ensure small one-time repairs, those of a more important nature to be done in consultation with Procurement and the WFP OM; Ensure the provision and continuity of services outside office hours and on holidays through appropriate maintenance contracts; Assess service providers with long-term agreement or on contracts on a quarterly basis and present the results to Procurement and the WFP AFO. Furnitures and Inventory Keep and update the assets records Keep and update the files relating to the equipment Coordination and Operations The AACM is responsible to collect operational data from service providers and transmit it to WFP's AFO with the aim to cost-effectiveness and optimization of UN operations in the field; Ensuring the sharing of assets; Will be responsible for disseminating the activities of the Agencies in the region; Plan and organize consultation meetings with Agency officials; Monitor the presence of UN personnel. The AAOCM is responsible for ensuring that the minimum-security requirements prescribed by UNDSS and the agency security team are applied in the building under its coordination; Manage and keep reservation requests for common meeting rooms. The AAOCM shall attach to the aforementioned monthly report the reservation requests for the Common Conference Room of all UN Agencies residing in the Common Building; The AAOCM is required to prepare a questionnaire that summarizes comments and suggestions to improve the general operation of the building and to share it regularly with the on-site Agencies, collect and consolidate any suggestions and present them to the Management Committee. Financial reports and planning The AAOCM must : Submit a monthly report to the Ho on the administrative activities of the month. The report should cover the activities undertaken during the past month and the activities planned for the following month as well as a financial implementation status of the budget. The report should be distributed to all members of the Management Committee, if any, by e-mail prior to their monthly meeting. Keep accurate and up-to-date common building expenses on a monthly basis and report back to the Management Committee on the 10th or 10th of each month. Annual budget: prepare and plan the annual budget for each year on the basis of the previous year's financial implementation report and have it reviewed by the Management Committee prior to the approval of the heads of Agencies. Manage USD 500 for day-to-day expenses and prepare a detailed and accurate report of expenses together with supporting documents and submit them for approval to the WFP Operations Manager before any further bailouts. The petty cash report should be submitted as soon as 75% of the cash amount is spent to give WFP time to verify and process the files. Acquisitions for common spaces Based on a procurement plan for goods and services established by the Management Committee and validated by the Heads of Agencies through the annual budget, the AAOCM coordinates the operationalization of the approved programs, in consultation with the various units of the project. WFP. Functional Competencies: Building Partnerships Level 1.1: Maintaining information and databases Analyzes general information and selects materials in support of partnership building initiatives Promoting Organizational Learning And Knowledge Sharing Level 1.1: Basic research and analysis Researches best practices and poses new, more effective ways of doing things Job Knowledge/Technical Expertise Level 1.1: Fundamental knowledge of processes, methods and procedures Understands the main processes and methods of work regarding to the position Understand the main processes and work methods related to the position Have a basic understanding of the procedures and organizational policies related to the position and apply them consistently to the job. Strive to keep up-to-date with self-learning and other means of learning. Demonstrate a good knowledge of information technologies and apply them in the performance of their tasks. Ability to perform a range of specialized tasks related to common building management, contracting, inventory and procurement management, including organization and conduct of procurement processes, implementation of contracting and offshoring strategies, reporting, inventory control; Good knowledge of financial rules and regulations; Ability to provide business process data and implement new systems Promoting Organizational Change and Development Level 1.1: Presentation of information on best practices in organizational change Demonstrates ability to identify problems and proposes solutions Design and Implementation of new management Systems Niveau 1.1: Data gathering and implementation of management systems Use information / Databases / Other Management systems. Client Orientation Level 1.1: Maintains effective client relationships Reports to internal and external clients in a timely and appropriate fashion Organizes and prioritizes work schedule to meet client needs and deadlines Promoting Accountability and Results-Based Management Level 1.1: Gathering and disseminating information Gathers and disseminates information on best practice in accountability and results-based management system Core Competencies: Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. Informed and transparent decision making Female applicants are especially encouraged to apply. APPLICATION DEADLINE: 27/04/2020 WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service. www.wfp.org

EMPLOYER : UN Jobs

EMPLOYER'S LOCATION : www.unjobs.org

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Date Posted : Feb 28, 2020
operations Coordinator (IRC) Yaounde
  • Required No. of Employee's : 1
  • Salary : 0.00
  • Duration of Employment : Full Time
  • Prefered Sex : Male/Female
  • Sector of Vacancy : HUMANITARIAN

Qualification/Work Experience :

  • Qualifications Your leadership, interpersonal and negotiation skills should be excellent, and reflect your ability to develop harmonious teams in a multi-ethnic context. We are looking for someone with good team building skills and knowledge of participatory approaches; you should display flexibility, adaptability, culturally sensitivity, and a sense of humor. At least 5 years of working in a management role in African, humanitarian or recovery contexts Internationally recognized relevant certification or trainings (CIPS/ CSCP) is a preference. Demonstrated success as a Supply Chain leader across all disciplines within supply chain including planning, procurement and logistics. Broad knowledge and experience in Supply Chain strategies, market analysis techniques, procurement and contracting, vehicle and fleet management, inventory, property and asset management. Good knowledge of project management and an understanding of the humanitarian context programming is a plus. Strong collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across countries, cultures, and organizational units. Able to work effectively in a highly matrixed structure, multi-task, prioritize and make decisions. Strong financial management, budgeting and communication skills. Excellent training and coaching ability. Fluency in English and French is required, Ability and willingness to travel to remote field offices. Working Environment: Security in the South West (Buea), North West (Bamenda) and Far North of Cameroon, (Maroua & Kousseri) are at level IV (red) and the IRC has a curfew in place. Lodging is in a shared IRC guesthouse. Yaoundé is level II (yellow)

Job Description:

  • Scope of Work The Operations Coordinator provides leadership, decision-making and coordination on the country program’s critical support functions, ensuring that programs are supported and that all necessary systems are in place and consistently implemented in all locations. The position reports to the Country Director (CD) and is a member of the Senior Management Team (SMT). The Operations Coordinator directly supervises the IT Manager and technically supervises the Supply Chain Managers (for Buea, Maroua and Kousseri), the Humanitarian Access and Liaison Senior Officer (HALSO) South West, and the Security Officer Far-North. The Operations Coordinator provides strategic oversight to the Country Emergency Team and acts as country program focal point for security and Humanitarian Access. This position has close working relationships with the Deputy Director Finance (DDF), Deputy Director Programs (DDP), Administration and HR Coordinator, Field Coordinators and members of the regional support team (Regional Supply Chain Director, Regional IT Director, Regional Safety and Security Advisor). Main Responsibilities Strategic Planning and Business Development Lead the implementation of the Country Strategic Action Plan (SAP) as it relates to Operations. Lead the implementation of operations excellence program (Scorecards) identifying improvement priorities and developing actions. Support the CD and the DDP, during identification of program opportunities and expansion. Ensure all new proposals receive thorough Operations review and that appropriate support cost and country program asset needs are budgeted for. Accountable for the design, planning, execution and monitoring of supply chain activities at the country level. Liaise with relevant Technical Coordinators and Field Coordinators to support the design, provide training and ensure cross-sectoral integration. Active member of the Senior Management Team (SMT) and the extended, Country Management Team (CMT) Supply Chain Technical supervision of the Supply Chain Managers (Maroua, Kousseri and Buea) and oversight of all Supply Chain staff; ensuring that team meets the programs' needs promptly while aligning with IRC policies; coordination with Field Coordinators to ensure successful management in partnership In collaborative with internal and external stakeholders, develop and implement collaborative planning on procurement and distribution of goods and services, allocation of human and material resources to support the effective and quality implementation of grant and projects. Lead supply chain assessments and provide operational risk analysis, and recommendations to the CMT related to supply gap in staffing, systems, procedures and policies. Based on market assessment and country programs need, develop country procurement strategies, that will facilitate long term contracts and strategic partnership with suppliers and vendors in accordance with IRC, donor and host government rules and regulations. Undertake periodic system reviews of procurement, assets, warehouse/inventory, suppliers and vendor contracts to verify that policies are adhered to and to identify areas for improvement. Ensure that training needs are identified, plans are developed, fully implemented and refresher trainings provided, both for Supply Chain and non-Supply Chain staff. Provide technical support to field teams to ensure all field offices are in compliance with IRC Supply Chain policies and SOPs. Maintain close working relations with the Deputy Director Finance to ensure full and coordinated support is extended to the Supply Chain department. Ensure full implementation and consistent use of Global Supply Chain tools and system in coordination with finance and grants units. Lead preparation and implementation of Integra (coming Enterprise Resource Planning tool). Information and Technology Supervise the IT Department, manage the Information Technology (IT) Manager. Verify that information technology policies and procedures are documented, disseminated and consistently applied across the country program. Ensure that IT compliance monitoring processes are developed and effectively implemented. Support the IT staff to provide top-tier and effective IT services and support to the Country Office and across all field sites. Ensure that IT develops and effectively implements compliance monitoring processes Safety and Security Overall management of safety and security, including: Ensuring the risks IRC staff face in their work environment are mitigated against to the degree feasible given the context. Ensuring Security Management Plan and SOP are in place, kept current and implemented by all staff at all times and capacity building is regularly conducted. Ensuring that contextual and scenario analysis are update regularly and shared with the wider management team. Provide technical support to the Far North Security Officer and to the Humanitarian access and Liaison Senior Officer South West. Working closely with Regional Safety and Security Advisor, Global Security related teams and Humanitarian Access team. Ensuring that Safety and Security is factored into program design and implementation, including but not limited to ensure the timely collection and sharing of relevant information. Ensuring all staff can access relevant safety and security trainings in a timely manner Liaison/Representation and Coordination Act as focal point for emergency preparedness activities in country, coordinating with the Country Emergency Team (CET) to ensure emergency preparedness plan is in place and up to date and preparedness actions are advanced. Serve as coordinator of the Country Emergency Team (CET) Serve as focal point and coordinator of the Operations Scorecard Serve as an active member of Senior Management Team and Country Management Team Serve as a focal point and maintain communication with HQ and Regional Support for Supply Chain, IT, Security and Emergency Preparedness and Response Interested candidates should apply via the website, https://rescue.csod.com/

EMPLOYER : Cameroonjobs

EMPLOYER'S LOCATION : www.cameroonjobs.net

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